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booking form

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NOT AVAILABLE AT PRESENT........for bookings please contact  

Catherine Packard, Lumen, 88 Tavistock Place, London, WC1H 9RS / info@lumenurc.org.uk

 

  agreement for the hire of spaces

Name of Hirer

 

 

Full Contact details - booking

 

Full Contact details - invoice

 

Purpose of hire

 

Space to be hired

 

Numbers attending

 

Date of hire

 

Time of hire (inc set-up & clear)

 

Set up required i.e. theatre, cafe, boardroom, circle of chairs

 

Equipment required (if available) Flipchart / Pens / Projector / PA

 

Refreshments required                    

Please talk to cafe directly, Simon & Paula Denton

paula.denton@hcct.org.uk / 020 7278 2203

Discount eligibility

Lumen / Church / Community

 

Space hire

 

 

Equipment hire

 

 

Storage

 

 

Total

 

 

Deposit  required to confirm booking

Cheques payable to: Lumen URC

BACs payment: Royal Bank of Scotland

A/C number 20320330   

Sort code 15-10-00

 

 

Terms and Conditions

  1. Agreement relates solely to space noted above plus corridors, toilets etc– use of other spaces requires separate approval and additional fee.
  2. Use of the kitchen is expressly prohibited unless specifically agreed in advance.
  3. All catering will be provided by on-site caterers unless agreement otherwise is sought and obtained.
  4. Alcohol must not be served / consumed in Church area or Sacred Space.
  5. If alcohol is served, suitable non-alcoholic options must be made available.
  6. Storage space available is very limited. Lumen URC reserves right to require removal at any time. Lumen URC accepts no liability for any losses or damage to items stored.
  7. Charges will be reviewed by Lumen at six-monthly intervals and increases will be applied to multiple bookings after giving one month’s notice.
  8. Hirer must leave spaces hired / used in clean & tidy state. Lumen will not be responsible for confidential papers left on the premises.
  9. Hirer must comply with any specific requirements stated by Lumen with regard to entry / exit from building and locking building / setting alarm after use.
  10. Entire building is non-smoking area – including garden – deposits will be forfeited if evidence discovered.
  11. Procedures for building evacuation must be announced at start of hire and followed in the event of an emergency.
  12. Hirer should familiarise themselves with fire safety requirements and abide by them.
  13. Notices to be affixed only to designated points with blu-tack or equivalent. No pins / nails.
  14. Hirer must indemnify Church against all actions, claims and demands generated by Hirer’s use of building, including copyright, licence requirements etc.
  15. Cancellation policy - in the event of a cancellation the individual or organisation booking the space should be aware that:

·         The deposit required to confirm your booking is non refundable

·         For cancellation, 2 weeks’ notice is required to avoid payment of the remaining balance

·         Bookings can be moved once (no later than 2 weeks before the original event date) at no additional charge according to availability and previous arrangements made.

 

 

Hiring approved by (lumen)

Date

 

Name              Catherine Packard

Signature     

 

 

Agreement confirmed by (Hirer)

Date

 

Name       

Signature

 

 

 

Please sign and return to

 Catherine Packard, Lumen, 88 Tavistock Place, London, WC1H 9RS / info@lumenurc.org.uk

 

 

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